MINUTES
Meeting: COUNCIL MEETING	Date: 27th September 2010	Time:  7.30 PM
Venue:  VILLAGE HALL, LITTLE CANFIELD

PRESENT:    Councillors (6)

Ken Wooding (Chairman), Owen Barrett, Peter Byford, Jeremy Fulcher, Lesley Gillman, and John Turner.

Officers (1)

Vicky Merchant – Clerk to the Council

Also in Attendance (1)

            CC Jackie Cheetham* part-time

27.31     APOLOGIES FOR ABSENCE (2)

Apologies were received from Councillor Farrell and County Councillor Susan Barker.

27.32      OTHER ABSENCES (0)

No other apologies were received.

27.33      MINUTES

The Minutes of the Council Meeting which took place on 5^th July 2010 were confirmed.

27.34     TIMES OF PARISH COUNCIL MEETINGS

MEMBERS agreed the new start time of 7.30pm for future Parish Council Meetings.

27.35      DECLARATIONS OF INTEREST

Members NOTED that there were no declarations of interest.

27.36      REPRESENTATIONS FROM MEMBERS OF THE PUBLIC

Members NOTED that there were no representations from members of the public.

27.37     MATTERS ARISING/COMMUNICATIONS/CORRESPONDENCE

To RECEIVE communications/correspondence as the Clerk may place before the Council.

NOTE: Any Member wishing to have a communication brought to the attention of the Council should give prior notification to the Clerk.

“Priors Green Community Hall” Councillor Turner updated the parish council on what was happening regarding the Community Hall

            Replacement of the War Memorial plaque at Stood Hall.  Councillor informed to Council that the plaque had been stolen and that he had received a quote for its replacement, which was £300.00.  It was agreed that this was too much.  Councillor Fulcher would let the Clerk have a copy of the wording and she would make further investigations.

Haul Road Removal, Priors Green Notice Board, B1256 Vegetation over the path and upgrade of footpath 11.  Councillor Byford agreed to send the photographs he had taken that day of the Haul Road still in use to the Clerk.  The Clerk would then e-mailed these to Mike Ovenden and inform him that the Haul Road was still being used, even though Countryside had told him that the Haul Road was not being used and confirm to him that a building had been erected on the site.  The Clerk also informed Mr Ovenden that the Parish Council was fed-up with the non-action being taken by the District Council. (Due to the Clerk’s broadband not working at the time the agenda was produced, no copies of the Clerk’s e-mail or Mike Ovenden’s reply can be attached herewith.  This will be done in time for the next Meeting).

At this point County Councillor Cheetham joined the Meeting.  Councillor Byford updated her on the situation regarding the Haul Road.  Councillor Cheetham agreed to take this up with the District Council. 

Councillor Cheetham  updated the Council on several local issues:-

The Waste Development Document Issues & Options Consultation was being looked at again.

Councillor Cheetham informed the Council that there was still plenty of funds available in the Stansted Airport Community Fund, but time was running out and applications had to be in during the later part of October.  She informed the Council that no applications from Parish Councils would be accepted but maybe Little Canfield Village Hall, the Allotment Society and the village Church could apply in their own right.  Councillor Cheetham and the Parish Council congratulated Sally Brady regarding her hard work on the Allotments.

She informed the Council that the issue of the gates in Hamilton Road was sill being discussed by Countryside and Uttlesford District Council and she was sill awaiting the outcome.

At this point County Councillor Cheetham left the Meeting. 

            Councillor Fulcher agreed to investigate the Vegetation over the path and report back to Council.  After much discussion it was AGREED to apply for Footpath 11 to be upgraded to a cycle path.

MEMBERS noted that the Parish Council had until the 30^th September to officially respond to Peter Snow regarding the Boundary Review. (Again, due to the Clerk’s broadband not working at the time the agenda was produced, no copies of the Clerk’s e-mail  can be attached herewith.  This will be done in time for the next Meeting).

27.38 MEMBERS agreed to formally adopt the revised Standing Orders, Complaints Procedure and Financial Regulations previously handed out by the Clerk.  These will be handed out formally at the December meeting.

27.39   CLERKS REPORT

Members APPROVED the Clerks Report and it was AGREED that the Clerk would insert the date on her Report.

27.42   FINANCIAL REPORT

Members authorised the following payments:

Payments made:

Cheque No:

            100878            EALC                         Invoice 388 (Plus ANO          £ 88.00

            100879            S C Hazon                   Invoice LCPC06100208         £175.00

            100880            Mrs V Merchant          Clerk to the Council                £868.65

            100881            A&J Lighting Solutions                                              £ 19.48

(August)

            100882            E-On                           Electricity Bill                         £ 29.16

            100883            A&J Lighting              Maintenance & Repair                        £ 61.96

            100884            EALC                         Course for Clerk                     £54.00

            100885            Uttlesford Ass                        Annual Subs.                           £ 25.00

                                    of Local

                                    Councils

            100886            Mrs V Merchant          Courses & Mileage                  £334.55

            100887            Audit Commission      2010 Audit                              £ 58.75

            100888            Fireatom.com              Domain Renewal                    £ 87.00

            100889            Mrs V Merchant          Sept Salary                              £311.67

            100890            CVS Uttlesford          Donation                                 £  10.00

            100891            Little Canfield

                                    Village Hall                 Hall Hire Jan/September         £ 60.00

            100891            Cash                            Petty Cash                               £ 50.00

27.43   MEMBERS notes that the second instalment of the 2010/11 precept would be paid week commencing 20^th September.

27.44   MEMBERS noted that the Audit had been completed.   

27.45   Three applications were CONSIDERED and the plans inspected as follows:

UTT/1675/10/DFO	Phase D Land North of Jacks Lane Priors Green Takeley	Details following outline approval UTT/0714/09/OP for erection of 89 dwellings (including 18 affordable units) with landscaping, open space and associated infrastructure.
The Council had no objection to this Application.
UTT/1524/10/FUL	Plots 4 & 5 Lot 1 (Phase 7&8) Priors Green Dunmow Road Takeley	Conversion of existing dwelling to marketing suite and associated parking for a temporary period of three years.
The Council had no objection to this Application
UTT/1596/10/FUL	Building at Little Canfield Hall Little Canfield	Change of use of farm building to dwelling.
The Council had no objection to this Application

27.46   EXCLUSION OF THE PRESS AND PUBLIC

In the event that the Agenda contains confidential pages, members CONSIDERED that the following motion be proposed:-

“That the public and the press be excluded from the meeting, the Council believing that publicity would be prejudicial to the public interest by reason of the confidential nature of the business about to be discussed”.

THERE WAS ONE CONFIDENTIAL ITEM TO BE CONSIDERED.

27.47   DATEOF NEXT MEETING

Members NOTED that the Parish Council Meeting will take place at 7.30 on Monday 15^th November 2010.

The meeting closed at 9.30pm

Signed  ...............................................................

Chairman

Date  .........................................................