TAKELEY PARISH COUNCIL
Priors Green Community Hall Working Group
Meeting with Gaynor Bradley (UDC)
Tues. 22nd June 2010
PRESENT:
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Gaynor Bradley - UDC |
Clr Lesley Gillman (LCPC) |
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Mike Sneath UDC |
Clr John Turner (LCPC) |
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Teresa Fitten UDC |
Sue Sheppard (RCCE) |
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Clr Trevor Allen (TPC) |
Jane Heskey Clerk TPC) |
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Apologies: Clr Alison Farrell (LCPC) |
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Clrs Carol Pratt, Geoff Bagnall , Alan Jones, John Gregory |
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PURPOSE OF GROUP:
This working party has been sponsored by both Takeley & Little Canfield Parish Councils to make recommendations on the way forward including:
§ Identifying potential users of the hall
§ Internal fit out requirements
§ Future management of hall (either or both PCs, a charitable trust, or a thr a 3rd party private company)
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Date |
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Actions |
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Sat. 17th July |
Opening Ceremony: The group agreed to delay the opening ceremony (Planned for Sat 26th June) until Sat 17th July to enable an advertisement to go out with the next June/July Grapevine. |
Gaynor /JH |
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Thurs. 8th July |
Management Committee Volunteers open evening (7.30pm) -invitation to include Role & Responsibilities of Trustees (GB) -Tour of the building -What do PCs expect from hall (PC reps) (identify finance person) - -All members of committee must be trustees -10-12 members (ideally 4 elected members plus user gp members) -Power point presentation re roles & responsibilities (GB) -elections Charity Commission Registration document (JH) -Trust deed/lease (PCs) -Model Rules (RCCE/Charity Commission JH) -Employees |
Sue Sheppard/ Gaynor/JH |
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Ownership: Options: TPC or LCPC or shared. Sue Sheppard (RCCE) to investigate shared ownership JH has requested advice from EALC re shared ownership, & will also contact Charities Commission. Sue Sheppard recommends: PCs are custodian trustees for 95% of village halls & hold title deeds. The mgmt committee became trustees of the charity (i.e. hall) RCCE will provide model trust deed & lease (proposed peppercorn rent). UDC legal Dept will check. LCPC & TPC to confirm method of ownership (hold title deeds no liability). LCPC/TPC working group to remain to steer new mgmt committee. Council reps may become reps on mgmt committee & therefore trustees (although this is not advised potential conflict of interests)
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Parking: LCPC/TPC may need to write to UDC to confirm ownership of car parking provision (will object to any suggestion that it is sold to retail units) |
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Interim Fees: Agreed daily rates for community groups to hire entire facility: All day (9am 12am) = £100 Evening (6pm 12am) = £60 |
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PRIORS GREEN COMMUNITY HALL
CONDITIONS OF HIRE & INTERIM CHARGES
CONDITIONS OF HIRE AS PER UDC DRAFT AGREED
INTERIM CHARGES
Community Group Price Guide
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ROOM |
Off Peak 9am 6pm |
Peak 6pm 12am |
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Main Hall |
£14 per hour |
£14 per hour |
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Meeting Room |
£10 per hour |
£10 per hour |
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Kitchen |
£2 per hire |
£2 per hire |
Complete Facilities Hire
§ Entire day hire (9am 12am) - £100
§ Entire evening hire (6pm 12am) - £60
Residents (of Takeley & Lt. Canfield parishes
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ROOM |
Off Peak 9am 6pm |
Peak 6pm 12am Including all day Sat & Sun. |
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Main Hall |
£16 per hour |
£20 per hour |
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Meeting Room |
£10 per hour |
£14 per hour |
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Kitchen |
£5 per hire |
£5 per hire |
Complete Facilities Hire
§ Entire day hire (9am 12am) - £300
§ Entire evening hire (6pm 12am) - £200
External Hire
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ROOM |
Off Peak 9am 6pm |
Peak 6pm 12am Including all day Sat & Sun. |
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Main Hall |
£20 per hour |
£25 per hour |
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Meeting Room |
£15 per hour |
£20 per hour |
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Kitchen |
£20 per hire |
£20 per hire |
Complete Facilities Hire
§ Entire day hire (9am 12am) - £450
§ Entire evening hire (6pm 12am) - £300